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Administrative Assistant - Division

Date:  Nov 8, 2022

Pensacola, FL, US, 32504

Division: Sun Coast 

Department : Sun Coast Division 

Work Schedule:  Monday - Friday, 8am - 5pm 

Why you will love Coca-Cola UNITED?

About us:

  • Privately owned and operated with 100+ years of historical strength and stability
  • Dedicated to supporting internal career growth through on job training, learning and opportunity for career advancement
  • Excellent Total Value Benefits Package to include:
  • Two weeks paid vacation within first year
  • Comprehensive Medical Preferred Provider Plan ($35 physical copay; $15 Teladoc copay)
  • Dental, vision, flex spending
  • Employee Assistance Program
  • Company paid life insurance ($50,000)
  • Additional optional insurance (accident, critical illness, universal life, home & auto)
  • Paid maternity & paternity leave
  • Paid holiday & sick time
  • 401(k) match (50% on first 6%; plus an additional annual match of up to 3%)
  • Exclusive employee discounts (cell phone, event tickets, gym membership, car buying, hotels, car rentals, technology needs and much more)
  • Competitive Compensation 
  • Fast paced environment promotes a healthy lifestyle
  • For qualified candidates we offer an amazing CDL Tuition Program reimbursable up to $5250 for CDL school tuition – ask your Recruiter for details

Job Description

The Administrative Assistant - Division is responsible for handling a wide range of administrative and support related to division needs 

What your day will look like:

  • Proactive and polished verbal and written communication style
  • Responsible for generating high quality emails and documents that will be distributed to individuals at all levels of the organization 
  • Responsible for providing exceptional customer service 
  • Coordinate the Division Directors schedule; prioritizing functions and appointments, ensuring that meetings, deadlines, presentations, and other duties of the division are carried out seamlessly
  • Provide support to any projects and coordinate meetings, sales rallies, and business activities for location
  • Responsible for demonstrating a proactive approach to problem-solving with strong decision-making capability
  • Provide administrative support to include travel arrangements, meeting arrangements, expense report processing, reporting, calendar management and other administrative tasks
  • Responsible for Margin Minder Reports
  • Orders items for division as assigned 

What you need to succeed:

  • Minimum age 18 years old
  • Valid driver’s license required and obligation to maintain compliance with UNITED fleet policy
  • Personal Protective Equipment (PPE) as required by position and compliance with UNITED safety policies
  • Regular and prompt attendance is an essential function of the job
  • Ability to read, write and speak English 
  • Ability to maintain a neat professional appearance within Company guidelines
  • Ability to maintain safety and security of Company assets
  • Ability to utilize all Company provided resources and technology
  • Associate degree (A. A.) or equivalent from two-year College or technical school; or 2 plus years related experience and/or training; or equivalent combination of education and experience
  • Ability to create and prepare professional presentations 
  • Ability to thrive in a fast-paced environment supporting multiple managers 
  • Ability to work independently as well as be a collaborative member of a team 
  • Ability to work well with stakeholders at all levels of the organization
  • Ability to handle highly confidential and non-routine information ethically and sensitively
  • Working Knowledge of Microsoft Office Suite
  • Working knowledge of ERP systems such as SAP, software programs, and reporting systems 
  • Ability to learn, interpret, and explain company policies and procedures
  • Ability to demonstrate independent judgment, strong sense of ownership, positive attitude, self-motivation and strong accountability
  • Excellent written and verbal communication skills
  • Superior organization and time management skills
  • Repetitive sitting

CCBCU is an Equal Opportunity Employer Minorities/Women/Veterans/Disabled. Veteran friendly.

Nearest Major Market: Pensacola